Expenses Management

TThis application allows all employees to submit their expenses and ensures automatic accounting. It allows budgetary validation, validation by limits and has authorization rules in terms of value and quantity. It accepts the submission of expenses paid in cash and/or by credit card and it has an expense and petty cash advance payment process. The application allows you to present expenses in different currencies and ensures the management of spending limits.

Simplification of the administrative process related to expenses submission, approval and reimbursement;
Budget validation, control of limits and online tracking of accumulated values;
Automatic accounting with integration in the main ERP’s;
Automatic spending limits management;
Integration with XRP app, allowing to carry out current operations on the mobile phone.

Expense lines where the associated accounting account and the VAT treatment information can be configured;
Calculation of subsistence allowances depending on time, distance, hierarchical level of the user;
Management of expense and petty cash advance payments;
Possibility to work with maximum values and assigned values;
Submission of expenses paid in cash and/or with credit cards;
Up to six different currencies per report;
Possibility to submit several trips in a single report and automatically calculate allowances on travel related expenses.
Management of advances and automatic calculation of balances to receive/pay;
Generation of the SEPA file;
For expenses associated with training, the possibility of identifying the respective actions;
For expenses associated with vehicles, the possibility of associating registration and identifying autonomous taxation;
Possibility to create types of reports with different rules for submitting cash expenses;
Reverse charges:
Spending limits management;
Possibility of having coexisting companies from different regions of the globe, with different currencies in the same application.

Online expenses statistics by cost center, units, organizational chart;
Reports by accumulated values and spending limits, that can be configurated to display the general overview of business expenses or categorized by unit or by user;
Auditor user role with free access to all information and filters by unit, user, organizational chart, or cost center;
Customizable dashboard.

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